Finance & Administration Officer

The Finance and Administration Officer is responsible for providing administrative support, as well as accounting services, for ensuring internal sound control, financial reporting, training, and providing advice and support to relevant stakeholders within a comprehensive financial management structure, which is related to all operations of the Iraq operations. In close cooperation with the IRCS Finance team, the Finance and Administration Officer, under the supervision of the line manager and the Regional Finance and Administration Unit, will oversee the IFRC budgeting & financial planning, technical support in financial management and monitoring of income and expenditure for all the IFRC programme under the Iraq Operation Plan. The Finance & Admin officer will be responsible for providing administrative, coordination and financial management support. In addition to the accounting services, the post holder will provide general support and advice on all programme related financial issues from the budgeting to the final evaluation of the office and provide efficient financial management.

The Finance & Admin officer will assist the line manager in establishing effective administration and financial support functions for the programme and operations, ensuring that all efforts are undertaken in smooth coordination with programme stakeholders, IRCS as well as any other partners/external counterparts. 

Job Duties and Responsibilities

Financial management

• Monitor budgets and expenditures and contribute to budget planning and revision.
• Ensure the financial transactions are authorized, recorded, filed with adequate supporting documentation, and maintained.
• Assisting National Society with working advance settlement in monthly/quarterly basis.
• Ensure supporting documents for NS settlement are completed based on agreement and technical guidelines.
• Assist programme staff with travel expenses and working expenses reimbursement/settlement.
• Assist programme and operations for requisition submission as needed.
• Support line management to prepare budget monitoring and analysis for all pledges under operations, including accrual report.
• Support line management collecting data to create Budget versus Actual Analysis under IRCS operations budget.

Administration

• Prepare and submit timely and reliable financial updates, reports and statements.
• Provide adequate administrative technical support to programme and operations.
• Coordinate visa issuance and other arrangement for delegates, visitors and national staff with NS International Relations Department / Legal Department.
• Responsible for all travel arrangements of the delegation staff, flight bookings, purchase tickets; make hotel/accommodation reservations and clear the payments and keep records thereof.
• Ensure proper welcome arrangements for staff, delegate, visitors/consultants including pick up/drop from/at airport in coordination with the NS fleet.

Filing system and record keeping management:

• Ensure there is a Standardized filing system applied through the whole programme /operations.
• Develop a process to review the filing system (hard and soft files) on a monthly/quarterly basis.
• Keep track of all admin documents including registration all internal & external correspondence and records updated.
• Responsible for proper record keeping of programme/operations admin activities.
• Ensure good and clear communication, knowledge and information sharing mechanism with IRCS, IFRC staff, IRCS, MENA.

Any other tasks assigned by the line management related to finance and administration

Job Duties and Responsibilities (continued)

• University Degree in Administration, Finance  – required
• Master’s Degree in Administration, Finance – preferred

Education

• 3 years of relevant professional experience in Administration, Finance – required
• Experience in supervising people – required
• Experience in working in a complex environment – required

Experience

• Proficient with Internet and Microsoft Offices – Finance  Systems – required
• Multi-tasking skills – required
• Good written and verbal communications skills – required
• Stress management skills – required
• Well knowledge with all the Iraqi region (18 governorates, Baghdad & Kurdistan) – preferred

Languages

• Fluent in English and Arabic – required
• French language – preferred

Knowledge, Skills and Languages

• Communication
• Collaboration and teamwork
• Customer relations

Competencies, Values and Comments

Only shortlisted candidates will be contacted

Compensation & Other Benefits

• Festival Bonus: 2
• As per policy of the Bank

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Application Process*

Applications must be submitted through the mentioned link on the page by clicking on Apply Button.

• All applicants must send a cover letter along with an updated CV (we encourage CV no longer than four pages) in English.
• Mentioning three referees’ details of your present supervisor and HR along with past employment’s supervisor with CV.

Note: Applications sent by email will not be considered. In addition, DRC doesn’t charge any fee for any of its recruitment processes & believes in equal opportunity in employment regardless.